services

Your needs may change as the event continues to grow from year-to-year. Our services are available to assist for any level of planning, at any point in time.

event photos: lorie grooms

complete event planning

Let’s get started early, to relieve your stress now. The sooner we get to know each other, the more helpful we can be to your success. We will start with an investigative meeting to discover all the details needed to beginning planning.

event logistics
Timing, scheduling, and the flow of events can get complicated… Did you allow enough time for attendees to transition to the next session? Do you know the room-set that will be most beneficial to each unique meeting? We can walk you through multiple ideas.
food and beverage planning
You likely have a food and beverage minimum to meet at the selected venue. We can help you decide what is most cost conscious for your event – buffet, plated, stations, displays, passed hors d’oeuvres, etc.
hotel, vendor, and event site contracts

Contracts can be confusing – especially if they’re not part of your daily life. When you get a contract from a venue or vendor, who do you think it’s protecting? – likely them and not you. Contracts should be fair to all involved, so let us review it before you sign.

 

As an industry standard for events that include sleeping rooms at a hotel, the Event Planner receives commission for bringing the group to the property selected by the client; saving you money by not having to pay out of pocket for Event Planner contract negotiation service. 

event photo: dillion o'donnell

event photos: dillion o'donnell

site selection
Need help to find the perfect venue, best suited for your event? Planning outside of the city that you live and don’t know where to start? We’ll do the searching, so you can have the fun of making the final selection.
budget creation & tracking
Whether it’s a set budget or the need to create an attendee registration rate to cover the event costs, we’ll create a spreadsheet to easily track costs and the extras – including tax, service, gratuity, and other ancillary fees.
vendor selection and management
There may be many vendor additions that are necessary for your event. We can vet those with you, coordinate tasks, and arrange for set-up requirements.
event-day only assistance
If you just need an extra set of hands or want someone to manage the program day(s) of your event, we can provide the professional and smiling help you need.

Please contact us to discuss your needs

and our fee schedule. 

event photo: brittany dolloff

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northern virginia and washington dc | info@detailsfirst.com | call us now

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